A Request for Information (RFI) is primarily used for:

A Request for Information (RFI) serves as a crucial tool in the procurement process, intended specifically for gathering information about suppliers' capabilities. This tool allows organizations to solicit input from potential suppliers regarding their products, services, expertise, and any other relevant capabilities that might influence the decision-making process.

The use of an RFI is particularly valuable at the early stages of sourcing when an organization is trying to understand the market landscape and identify which suppliers could potentially meet their needs. It helps companies gather the necessary knowledge to narrow down their options and formulate a more informed approach for subsequent steps in the procurement process, such as issuing a Request for Proposal (RFP) or a Request for Quotation (RFQ).

In contrast, collecting quotes from multiple suppliers is more characteristic of an RFQ process, which is focused on pricing and specific terms rather than broad information about capabilities. Evaluating supplier performance over time falls under supplier relationship management and assessment practices, not the collection stage of information. Additionally, negotiating contract terms is a function typically associated with later stages of purchasing, where there's already a clear understanding of which suppliers have the necessary qualifications and can meet defined requirements.